Student Financial Services

General Information

To make high quality private higher education accessible to all qualified students, The University of Tulsa offers financial assistance in the form of scholarships, grants, loans, and part-time employment.

Financial Need Determination

The Office of Student Financial Services uses the Free Application for Federal Student Aid (FAFSA) to determine financial need. Students must submit the FAFSA directly to the processor. All information contained in these credentials is held in strict confidence. Also, financial records are protected in accordance with the Family Education Rights and Privacy Act of 1974, as amended. Financial need represents the difference between the cost of attending the University and the amount that the student is expected to contribute toward the educational costs.

The factors considered in determining the types and amounts of aid received by an applicant are: (1) the availability of funds; (2) the student’s financial need; and (3) the student’s classification and record of academic performance. Applicants desiring first consideration should submit their applications as soon after January 1 as possible to assure timely consideration for the next academic year.

Financial Aid Packaging

Packages of aid may consist of a combination of scholarship, loan, and employment. This aid packaging concept enables the University to make more funds available to a larger number of applicants. The FAFSA form is required for consideration for loans, and part-time employment opportunities. Recipients of federal aid must reapply each year to be considered for continuation in the following year. Timely submission of the FAFSA and all requested information is required to receive the largest award possible.

The University of Tulsa reserves the right to reduce or rescind award packages if federal allocations to the University are insufficient to cover expenditures.

Academic Requirements

All students who receive financial assistance must demonstrate the ability to do satisfactory college work. High academic performance is usually required for scholarship consideration.

There are minimum academic course-load requirements for the various types of financial assistance available through the Office of Student Financial Services. To be considered for financial aid, a graduate student must be enrolled at least half-time, five credit hours, for each fall and spring semester during the degree program. The only exception is the last fall and spring semester prior to completion of a master’s degree or during the last four semesters (last two fall and last two spring semesters) before completion of a doctoral degree. Students must be enrolled in at least one credit hour to be eligible for federal financial aid. If students are enrolled in an internship to complete their degree requirements and have no tuition charges, they are only eligible to borrow a private, credit-based loan. Enrollment in audit classes does not count toward eligibility for financial assistance. Summer eligibility is based upon the number of weeks enrolled so please contact the Office of Student Financial Services for questions regarding summer enrollment requirements.

Students receiving financial aid who reduce their course loads below the required minimums after enrollment must inform the Office of Student Financial Services, which may cancel awards at any time if students fail to maintain satisfactory academic progress or minimum course-load requirements.

Transient students and those who only attend summer term are ineligible for financial aid. All aid recipients must be admitted as regular students pursuing a degree program.

Eligibility for continued financial assistance depends upon maintaining satisfactory academic progress and good standing. Students who do not meet satisfactory progress and good-standing criteria may not be eligible for federal financial assistance for the next academic period. If extenuating circumstances interfere or prevent students from meeting these requirements, they should contact the Office of Student Financial Services immediately.

Satisfactory Academic Progress (SAP)

Federal regulations require that all recipients of student financial assistance make satisfactory academic progress toward a degree or eligible certificate. Students applying for assistance through the Federal Pell Grant, Federal SEOG, Federal Work Study, TEACH Grant, Oklahoma Tuition Aid Grant (OTAG), Federal Perkins Loan, Direct Subsidized Stafford Loan, Direct Unsubsidized Stafford Loan, and Direct Parent PLUS Loan programs must meet the following three requirements to maintain their financial aid eligibility at The University of Tulsa:

1. QUALITATIVE: Students are required to maintain a required minimum cumulative grade point average.
2. QUANTITATIVE (PACE): Students are required to complete (pass) a minimum 67% of hours they attempt.
3. MAXIMUM TIME FRAME: Third, students must complete their degree within a timely manner.

Satisfactory academic progress is reviewed at the end of each semester once grades have been posted to the academic transcript. Failure to meet each of these minimum academic standards will result in the loss of federal financial aid eligibility. Students are expected to know when they may be placed on Financial Aid Warning, Financial Aid Suspension or Financial Aid Probation based on the complete Satisfactory Academic Progress Policy that may be found on The University of Tulsa Financial Aid website https://admission.utulsa.edu/financial-aid/satisfactory-academic-progress.

1. Qualitative - Grade Point Average Requirement - Each student must meet a required minimum cumulative grade point average to remain eligible for federal student aid.

2. Quantitative (Pace) - Satisfactory Completion of Semester Hours Requirement - Students must also successfully complete and pass 67% of all hours attempted to remain eligible for federal financial aid. Grades of A, B, C, D, F, P, I, MG, NG and W are all considered attempted hours. All transfer and repeat hours are included in this calculation, as well as all courses dropped within the first three weeks of the semester.

3. Maximum Time Frame for Degree Completion - Students must complete their degree program within an allotted time frame to remain eligible for financial aid. The chart below indicates the time frame in which a degree must be acquired. Be aware that hour limits are cumulative; therefore, all accepted hours from all institutions attended will be included, even if a student did not receive federal student aid. The Office of Student Financial Services recommends that students contact their graduate program advisor to ensure they are taking the courses necessary to complete their degree. For financial aid purposes grades of A, B, C, D, F, P, I, MG, NG and W are all considered attempted hours. All transfer and repeat hours are included in this calculation, as well as all courses dropped within the first three weeks of the semester.

Once students reach their maximum time frame (150% of the published length of the program) for their specified degree, they are no longer eligible for federal student aid.

Extension of Eligibility. If extenuating circumstances prevent satisfactory academic progress, a student may request an extension of eligibility by submitting a petition to the Office of Student Financial Services. All petitions for federal financial aid reinstatement should be received no later than the first day of class in the semester the extension will take effect.

Repeated Coursework

Students may receive federal financial aid consideration to repeat a previously passed course once. Student may repeat failed courses until they have attained a passing grade. An “Incomplete” grade (I) that remains on the academic record at the time satisfactory academic progress is reviewed will be treated as not completed but the attempted hours will be counted. Upon completion of the Incomplete (I) course, the grade and course will be given due credit in future consideration.

Satisfactory Academic Progress (SAP) Evaluation

Satisfactory Academic Progress is evaluated at the conclusion of each academic semester after grades have been posted. All attempted hours and transfer hours are counted during this evaluation.

• Good Standing - students that are enrolled in an eligible program, in compliance with satisfactory academic progress, and receiving federal aid.
• A Financial Aid Warning - is given to students for one semester who do not meet both requirements I and II shown above. This is a warning status and financial aid eligibility and payment of funds will be continued throughout the warning period. Note: A warning is not given to students regarding maximum time frame, it is the student’s responsibility to know how many hours they have attempted and where they stand. Students that have been placed on Financial Aid Warning may be removed from that status and return to Good Standing by meeting the completion rate and/or cumulative grade point average requirements as set forth in the Satisfactory Academic Progress Policy by the end of the Financial Aid Warning term.
• Financial Aid Suspension - will be required for students who fail to meet both requirements I and II, at the conclusion of their Financial Aid Warning semester. Students cannot receive funds from the federal aid programs listed above while suspended.
• Financial Aid Probation - is assigned to students who were on “Financial Aid Suspension”, appealed and have received an appeal approval. The status of Probation is given for the next period of enrollment for one final opportunity to demonstrate satisfactory academic progress. Federal financial aid is reinstated on probationary status for one payment period only, after the appeal is approved. The student will receive an approval letter along with a list of conditions that must be performed for reinstatement of federal financial aid for the upcoming semester. Students are placed on Financial Aid Probation only once during their academic career at The University of Tulsa. The student must comply with the completion and grade point average requirements by the end of the semester. After grades for the semester are posted to the student academic transcript, the Office of Student Financial Services will review the academic performance of the student to determine if the satisfactory academic progress requirements are met. If the student meets the SAP requirements at the completion of the semester, federal financial aid is continued for future semesters. If the student cannot mathematically achieve SAP standards in one payment period, an academic plan will be required.
• Financial Aid Academic Plan - is the status assigned to students who were on “Financial Aid Suspension,” appealed and have received an appeal approval, however, the student cannot achieve SAP standards within one payment period. Students in this category must follow an individually designed Academic Plan developed to ensure achievement of satisfactory academic progress standards over an assigned period of time. Students remain eligible for federal aid as long as the conditions of the Academic Plan are met.
• Rules are applied uniformly to all students whether or not aid has been received previously.

Financial Aid Appeal Process

A student with extenuating circumstances may appeal a financial aid suspension by submitting a Financial Aid Satisfactory Academic Progress Appeal form to the Office of Student Financial Services. The student can either print the form from https://admission.utulsa.edu/financial-aid/financial-aid-forms or pick it up in the Student Financial Services Office. Appeals must explain in detail why the student failed to meet the minimum academic standards, what extenuating circumstances caused the failure, and how the situation has since improved. Examples of extenuating circumstances include, but not limited to, illness, medical issues with immediate family members, or a death in the family. Personal or financial issues with family, friends, or roommates are not considered extenuating circumstances.

The Financial Aid Appeals Committee will evaluate all documentation submitted and the student’s appeal will be approved or denied. The results of the appeal will be emailed to the student’s TU email account within approximately ten working days.

If denied, the student is responsible for paying for their own educational costs until the student improves his/her scholastic record to meet the minimum standards. Students who were denied due to maximum time frame are responsible for paying for their own educational costs for the remainder of their degree program.

If approved, the student will either be:

1. Placed on Financial Aid Probation for one semester only, or
2. Placed on an Academic Plan designed for completion rate and/or cumulative grade point average improvements until the standards of the SAP policy are met.

The student’s approval letter will explain all requirements that must be met during his/her probationary period to continue to receive financial aid.

Removal from Financial Aid Suspension Without Appealing. To re-establish federal financial aid eligibility without completing the appeal process noted above, students must meet all the criteria listed in the Student Financial Services Satisfactory Academic Progress Policy. A student on Financial Aid Suspension can re-establish eligibility by meeting the standards of the SAP Policy by achieving a completion rate of 67% and a required minimum cumulative grade point average without federal and/or state financial aid assistance.

Changing Majors. Students who change majors should contact the Office of Student Financial Services regarding how this will impact their satisfactory academic progress.

Study Abroad or Consortium Classes. Any student who has completed a semester with Study Abroad or have a Consortium Agreement as a Visiting Student with another college or university must wait until grades have been submitted to The University of Tulsa to determine satisfactory academic progress. The student cannot receive federal financial aid for the semester until the grades are received from the institution in which the student was enrolled.

Changing from Undergraduate to Master’s or from Master’s to Doctoral Programs. If the student is beginning a new degree level, satisfactory academic progress begins in a clear status for the new program.

Students Who Left More Than a Year Ago. The University of Tulsa reviews satisfactory academic progress each payment period. If the student was not making satisfactory academic progress when last enrolled, provided it was more than a year ago, the student can be placed on Financial Aid Warning for the first payment period.

Satisfactory Academic Progress and Part-Time Students. If the student receives part-time federal financial aid, the required hours completed for satisfactory academic progress will be reduced proportionately.

Transfer Hours. Transfer hours that are accepted by The University of Tulsa and will apply toward the student’s current program and will be included as both attempted and completed hours.

Audit Courses. Grades of “AU” are not counted in the total hours attempted for any semester or as successful completion of the course. Students cannot receive federal financial aid for audit courses. Independent courses may count toward successful completion of hours attempted if they are completed by the last day of the semester. For  information about eligibility and payment of federal aid for this type of course, please contact the Office of Student Financial Services.

Student Responsibility. Students are held responsible for reading and understanding the Satisfactory Academic Progress eligibility requirements and knowing their status at the end of each semester. If students have any questions, they should contact the Office of Student Financial Services at 918-631-2526.

*Please note: Financial aid warning, probation, and suspension are separate from academic probation and suspension.

FAFSA Verification

Effective for the 2013-2014 award year, the federal government implemented changes to the verification regulations. The standard list of required verification data items has been replaced with customized verification selection criteria that will be published annually by the Department of Education. The Office of Student Financial Services will request the required verification document(s) from the applicant upon receipt of the FAFSA.

TU does not disburse awards for students who are selected for verification until the process is complete. Failing to complete verification by the deadlines will result in loss of any eligibility for federal aid funds. If a student completely withdraws prior to submitting the documents for verification, federal aid will not be considered.

Students who are eligible for federal funds, you must complete verification prior to the last day of enrollment for 2014-2015 award year or approximately September 22, 2015, whichever is earlier. This date will change each academic year, so please contact the Office of Student Financial Services if you have any questions. In addition, a valid EFC must be received by TU before the last day of enrollment. Direct loan applications must be certified by the Office of Student Financial Services prior to the last day of enrollment to receive loan funds. Please contact the Office of Student Financial Services with questions concerning verification and the required documents.

Application Procedure

Students must be admitted to the University before final consideration for financial aid is possible. However, applications for admission and financial aid may be submitted and processed simultaneously. Students applying for financial assistance through the Office of Student Financial Services are asked to submit the Free Application For Federal Student Aid (FAFSA).

Students may complete the FAFSA at: www.fafsa.ed.gov

We encourage students to apply for a PIN at www.pin.ed.gov if they have not already done so. This will allow students to electronically sign the online FAFSA, making the application process simpler and faster.

For Best Consideration

The FAFSA should be completed as soon after January 1st as possible. The FAFSA is used as the University’s application for consideration of most sources of financial assistance. It is designed to be a student’s financial aid application for the Federal Perkins Loan, Federal Work-Study program, and the Direct Loan programs. Once a student’s FAFSA is processed, they will be sent an acknowledgement report via email from the processor.

Loans

Federal Perkins Loan

Awards. Made on a limited basis to graduate students of up to $8,000 per year. (Priority is given to undergraduate applicants.)

Eligibility. Determined on the basis of need by the Office of Student Financial Services.

Application procedure. Complete the FAFSA and Perkins Entrance Counseling, which are submitted electronically. Visit https://admission.utulsa.edu/financial-aid/loan-information/perkins-loans for procedures for applying for Perkins Loans.

Interest and Repayments. The interest rate is 5 percent simple interest, beginning nine months after the student ceases to be at least a half-time student. There is no interest while the student is enrolled at least half time. Repayment begins nine months after the student ceases to be enrolled at least half-time and the minimum monthly payment is $40. The loan must be repaid within 10 years from the date payments begin.

Direct Loan Programs

Direct Unsubsidized Stafford Loan

Awards. Loan amounts may not exceed reasonable college costs, less other scholarship, loan, and gift assistance. A processing fee may be deducted from the loan proceeds. The maximum amount that can be borrowed from the Direct Unsubsidized Stafford Loan is $20,500 per academic year.

The loans have a fixed interest rate of 6.8% and repayment will begin 6 months after ceasing half time enrollment.

Application procedure. File the FAFSA. When the loan is awarded, the student will be directed to a web site to electronically sign a Master Promissory Note (eMPN). The eMPN must be signed and entrance counseling completed before the loan funds will be disbursed to TU. The eMPN is good for ten years. Visit https://admission.utulsa.edu/financial-aid/loan-information/direct-subsidized-loans for procedures for applying for Stafford Loans.

Direct Graduate PLUS Loan

Awards. Loan amounts may not exceed reasonable college costs, less other scholarship, loan, and gift assistance.

A processing fee will be deducted from the loan proceeds.

Application procedure. File the FAFSA.

Other information:

• These loans are dependent on the absence of adverse credit and have a fixed interest rate of 7.9%.
• Repayment will begin 6 months after ceasing half time enrollment.
• Borrowers are responsible for the interest during in-school and deferment periods on both the unsubsidized Stafford loan and the graduate PLUS loan. Students can choose to pay the interest quarterly while in school or have it capitalized to their principle balance which is done at repayment.
• The Department of Education offers several different repayment options. If students choose to consolidate their loans after graduation, the years of repayment are extended according to their loan debt.

Employment

Federal Work-Study Program (FWS)

Awards. Size is determined by need. Range is normally from $700 to $2,600 per year.

Eligibility. Determined on the basis of need by the Office of Student Financial Services.

Application procedure. File the FAFSA.

Other information: Students are employed in academic or administrative offices on campus. Additional off-campus positions are available in community service agencies. Each year the off-campus agencies contract with the University to hire FWS students. The listing of agencies is available in the Office of Student Financial Services. The Office of Student Financial Services maintains the available positions on the TU website at https://admission.utulsa.edu/financial-aid/student-employment.

Part-time Work for Students Not Receiving Aid

The Office of Housing and the Office of Dining Services often have part-time work available to students not on the Federal Work-Study Program. Apply at Housing & Dining Services. Other departments such as the libraries, KWGS radio station and Allen Chapman Student Union may have work available to students. Check the listings for Institutional Positions at https://admission.utulsa.edu/financial-aid/student-employment.

Information regarding federal financial aid programs is accurate at the time of publication, but subject to congressional change without notice. All federal aid programs require U.S. citizenship or permanent resident status. Scholarship policies are reviewed annually and are subject to change from year to year.

Assistantships, Fellowships, and Scholarships

Assistantships and Fellowships

Graduate financial assistance awards are made upon the recommendation of the applicant’s discipline. Stipends vary according to the amount of work required and the experience of the student. Accompanying tuition scholarships of up to 9 graduate credit hours per semester are based on academic achievement. See Financial Assistance  for information on these awards. It is important to notify the Office of Student Financial Services when students receive an assistantship or fellowship. This could affect the amount of Federal aid a student is eligible to receive.

Scholarships

The Office of Student Financial Services, the individual programs offering graduate work, and the Graduate School have information on a limited number of scholarships for which graduate students may be eligible. Upon receipt of any scholarship funding, please contact the Office of Student Financial Services to inquire about the effect of the scholarship on the Federal aid package.

Air Force ROTC

By agreement with the United States Air Force, eligible full time students at The University of Tulsa may participate in Oklahoma State University Air Force ROTC. Cadets participating in the crosstown program maintain their status as students at The University of Tulsa and graduate with full TU credentials; however, upon graduation, they receive commissions as second lieutenants in the United States Air Force through the DET 670 AFROTC program at OSU. To accommodate the schedules of crosstown participants, AFROTC classes are typically held on Thursday afternoons and evenings on the OSU campus in Stillwater, Oklahoma.

Eligibility. Students in any academic major, including graduate students (with a waiver), may participate in the AFROTC program. A cadet must be a full time student, a U.S. citizen, and less than age 30 in the year of commissioning (some exceptions apply). A cadet must have a cumulative undergraduate GPA of at least 2.00. Other eligibility requirements apply and are subject to change.

Scholarships and Incentives. Students may be eligible for scholarships offered by OSU AFROTC. For more information on these opportunities, contact the AFROTC Recruiting Flight Commander (RFC) at 405-744-7744, or visit www.afrotc.com.

Obligation. In most cases, students may try AFROTC by taking the freshman or sophomore AFROTC courses without obligation. In most cases, students who successfully complete the ROTC program become second lieutenants in the U. S. Air Force with a four-year active duty service obligation. However, service obligations vary with career assignments and may include commitment times longer than four years.

The Air Force ROTC Curriculum. Air Force ROTC courses are listed in the OSU catalog as Aerospace Studies (AERO). Freshman and sophomore AFROTC classes are one credit hour, while junior and senior AFROTC classes are three credit hours. All academic classes require the cadet to enroll in and attend a weekly Leadership Laboratory (LLAB) period during which leadership and followership skills are taught and emphasized. The Professional Officer Course (POC) portion of the AFROTC program is offered to juniors and seniors who have committed to a four-year-post graduation service commitment with the Air Force. Students also attend mandatory field training encampment  during the summer between their sophomore and junior years.

To learn more, call the Air Force ROTC unit at 405-744-7744, visit the web site at http://afrotc.okstate.edu/ or e-mail afrotc@okstate.edu.